Export & Formats

Every policy can be downloaded as a file in three formats, or copied to your clipboard in two more. Open any policy from Dashboard → Policies and use the Export button in the top bar.

Downloadable formats

📄

PDF

Print-quality PDF with your branding. Suitable for client delivery, legal filing, and archiving. Agency plans include your logo and brand colours in the header.

📝

Word (.docx)

Fully editable Microsoft Word document. Use when clients need to review with track changes, or when you need to incorporate the policy into a larger document pack.

🗎

Google Docs

Send the policy straight to a new Google Doc in your Drive - useful for collaborative review or when a client already lives in Google Workspace.

Copy to clipboard

These formats aren't downloaded as a file - they're copied straight to your clipboard so you can paste them wherever you need.

🌐

HTML

Copies clean, semantic HTML to your clipboard - paste directly into any CMS (WordPress, Webflow, Squarespace, etc.) or your app's terms screen.

📋

Plain text

Copies unformatted plain text - useful for pasting into emails, forms, or tools that don't support rich formatting.

💡 There is no Markdown export. If you need Markdown for a docs platform, use the plain-text copy and reformat, or paste the HTML copy and let your platform convert it.

White-label branding on exports

Agency plan users can apply white-label branding to all exported documents. Configure your brand name, logo URL, primary colour, and tagline in White Label & Branding. Once saved:

PDF exports include your logo and brand colour in the document header
Word exports use your brand name in the title and header
HTML copy includes inline styles matching your brand colour
PolicifyAI attribution is removed from all exports

💡 White-label branding is available on all Agency plans (Starter, Pro, Scale). Personal plans export without custom branding.

Direct link

Every policy has a shareable public URL at https://policifyai.com/p/POLICY_ID. The link shows the live policy - if you regenerate or edit, the linked version updates automatically.

Download and attach

Export as PDF and attach to an email or upload to a client portal. The client receives the document and can view it without a PolicifyAI account.

Embed on their website

The most convenient option for clients with websites - use the embed script to place the self-updating policy directly on their site. See Embed on your site.

File naming

Downloaded files are named using the policy title and format: privacy-policy.pdf, terms-of-service.docx, etc. On Agency plans with client records, the client name is prepended: acme-corp-privacy-policy.pdf.

← Policy types Embed on your site →