Export & Formats
Every policy can be exported in five formats. Open any policy from Dashboard → Policies and click the Export button in the top bar.
Available formats
Print-quality PDF with your branding. Suitable for client delivery, legal filing, and archiving. Agency plans include your logo and brand colours in the header.
Word (.docx)
Fully editable Microsoft Word document. Use when clients need to review with track changes, or when you need to incorporate the policy into a larger document pack.
HTML
Clean, semantic HTML. Paste directly into any CMS (WordPress, Webflow, Squarespace, etc.), add to a legal page, or include in your app's terms screen.
Markdown
Standard Markdown format, compatible with Notion, GitBook, Confluence, GitHub wikis, Docusaurus, and any other Markdown-based documentation platform.
Plain text
Unformatted plain text. Useful for embedding in emails, pasting into forms, or importing into tools that don't support rich formatting.
White-label branding on exports
Agency plan users can apply white-label branding to all exported documents. Configure your brand name, logo URL, primary colour, and tagline in White Label & Branding. Once saved:
- PDF exports include your logo and brand colour in the document header
- Word exports use your brand name in the title and header
- HTML exports include inline styles matching your brand colour
- PolicifyAI attribution is removed from all exports
Sharing policies with clients
Direct link
Every policy has a shareable public URL at https://policifyai.com/p/POLICY_ID. The link shows the live policy — if you regenerate or edit, the linked version updates automatically.
Download and attach
Export as PDF and attach to an email or upload to a client portal. The client receives the document and can view it without a PolicifyAI account.
Embed on their website
The most convenient option for clients with websites — use the embed script to place the self-updating policy directly on their site. See Embed on your site.
File naming
Downloaded files are named using the policy title and format: privacy-policy.pdf, terms-of-service.docx, etc. On Agency plans with client records, the client name is prepended: acme-corp-privacy-policy.pdf.